May 7, 2020

Dear EPS Families,

As we begin to wind down the semester and turn our attention to summer and next school year, I want to share new information regarding several topics of importance. In making these decisions, our foremost concern is doing what is best for students and protecting the health of our community.

Seniors and Graduation:

We are eager to celebrate the accomplishments of our seniors and have scheduled graduation ceremonies for Saturday, July 25. This new date allows us to keep our previously scheduled start times for all three high schools. We are grateful to the Cox Center for their willingness to work with us during this uncertain time. Ceremonies will be held at the following times:

ENHS 10:00 a.m.

SFHS   2:00 p.m.

EMHS  6:00 p.m.

Graduation will only take place if the event is safe to do so. Ceremonies will be subject to the health conditions, and state and local gathering directives prior to and at the time of graduation. There are currently no plans for restrictions, such as limits on the number of attendees, however, we will continue to monitor the course of COVID-19, and national and local health and safety guidelines, and are prepared to make adjustments to the ceremonies if necessary.

Seniors Returning Chromebooks and IDs

Any seniors who need to keep their Chromebooks until they have completed all of their AP exams may do so. If you keep your Chromebook for the exams, you will be asked to return it to Tech Central (1216 S. Rankin, between the YMCA and Central MS) after your last exam.

Please read the document at the following link Senior Takeout Information that explains how to copy files from your school Google suite to your personal computer. All files will be deleted on June 26th; so please follow these instructions before you bring your Chromebook back to the school.

Things to do before turning in Chromebook: 

  • Follow instructions to move Google Suite to another computer if you want to keep files
  • Clear browsing history
  • Delete your profile
  • Clean the Chromebook – please wipe it down!

Seniors may pick up yearbooks (pending the opening of the yearbook company’s printing facility), final transcripts, and their cumulative file at their school’s counseling office on or after June 15. All of these dates and plans are subject to change, depending on the course of COVID-19.

 

High School (grades 9-11) Return/Retrieve Personal Property

 

High schoolers may email their coaches or music teachers for information on the return of school property specific to those activities. They may keep their Chromebooks throughout the summer but are asked to return their school IDs. If the ID is a student’s only item to return, they can find receptacles just inside the front doors of the schools where they can place the IDs.

 

Middle School Return/Retrieve Personal Property

 

Middle school families have been asked by their schools to sign up for an upcoming Tuesday (May 12 or 19) to turn in any school property they may have at home, such as music instruments, library books, and school IDs.  If the ID is your only item to return, you may do that any day by placing the ID in the receptacle just inside the school’s front doors.

If you do not currently have an appointment to stop by your school on an upcoming Tuesday, send your principal an email or check recent communications from the school for a link to sign up for an appointment to drive through the school’s “return/retrieve driveway.”  You will not need to exit your car. This will also be a time to retrieve the contents of your school lockers. The school staff has cleaned out the contents of all lockers and will have them bagged up and ready for you to take. All middle school students currently in grades 6-8 will be keeping their Chromebooks to bring with them when the 2020-21 school year starts.

 

Elementary School Return/Retrieve Personal Property 

Elementary students will pick up personal property on Monday, May 18, and Wednesday, May 20. Check school websites, social media platforms, and mobile app push notifications (search for Edmond Public Schools in the apple or Google play stores) for the latest information.  All classroom teachers have carefully collected students’ personal items from their desks and have bagged them for pick up. Students who still have library books checked out may return these to their schools on their scheduled supply pick up day.  All parents and students should remain in their cars and pull through the line to wait for their items to be brought to their car.

 

Summer School:

High School

All classes will be online and from home. Students will enroll online at www.edmondschools.net and pay electronically. We anticipate enrollment to start May 18 and classes to begin June 1. Out-of-district students will enroll in person at EMHS May 19 and 20, between 8 am-1 pm, and pay with cash. EPS students will keep their Chromebooks during the summer. This will provide a device for them to complete classes. The cost for summer school is $275 per 1/2 credit. Tuition must be paid upon registration. For additional information, contact Brandon Kysar at brandon.kysar@edmondschools.net or 726-6802.

Elementary School:

Elementary summer school will be a combination of virtual and in-person instruction as well as at home packet work. Students will have the opportunity to meet with their teacher in person twice a week. This year’s summer school opportunities will be for those students who need additional academic services. Parents/Guardians of those students will receive an email or phone call soon with instructions about the next steps. Unfortunately, the district will not be able to provide our tuition-based “Summer Celebration” enrichment classes, but we will look forward to providing classes in 2021. Be looking for additional communication about summer school in the coming days.

Extended School Year (ESY) 

Special education teachers are currently reaching out to parents whose child’s IEP team determined that ESY services were necessary. ESY services will be online, so the special education teachers, as well as related service personnel will be obtaining parent input regarding the development of the ESY Distance Learning Plans, including schedules of those services.

Summer Meals: The district will continue to provide Grab-and-Go meal service for any child ages 1-18 at 13 locations until May 22. If a federal waiver is extended, meal service will continue through July. The serving locations could change based on the availability of summer staff and sufficient participation at each site.

Summer Sports Facility Usage:

Tennis and track facilities that would typically be open for the public’s use will reopen as soon as gathering restrictions are lifted by the State Department of Education and local municipalities.

Learning Dashboard Open Through Summer:

The Learning Dashboard will remain up all summer for parents and students to access robust content, resources, and links.

Parent/Student Survey:

We are eager to receive feedback on the instructional dashboard and will be sending a survey to all parents and secondary students in the next few days. Please take a few minutes to fill out this short survey. It will help us in planning for future distance learning options.

2020-2021 School Year:

The 2020-2021 school year is scheduled to begin on Thursday, August 13. At this time, the district is planning for students to return to buildings and face-to-face instruction. However, we are also making contingency plans to provide online instruction – that would include turning in work for grades – should we be required to quarantine again. Among the many reopening issues we are working to clarify are:

  • How to ensure social distancing
  • If and how to carry on with large gatherings such as activities and athletics
  • How to ensure students and teachers follow appropriate hygiene measures.

We will communicate more about our back-to-school plans in the near future.

I continue to hear from families who are grateful for the innovation, selflessness, and teamwork they have witnessed on the part of our teachers and support staff during this pandemic. If you haven’t done so already, please consider sending your child’s teacher(s) a note of gratitude during this Teacher Appreciation Week. Thank you for your unwavering support of Edmond Public Schools.

Please continue to access the Learning Dashboard and remind your children to stay focused and finish strong during these last several days of learning.  Most importantly, please stay safe and be well.

Sincerely,

Bret Towne

Superintendent